Late last week I finally finished 3 new worksheets for you and uploaded them to the site. If you haven’t yet seen them, you can find links to all 3 on the Planning Worksheets page.

While there is a quick overview of each on that page, I wanted to take today’s post to elaborate just a bit and provide a tutorial that will hopefully help you to use them. But first, a few things for you to know…

First, they were all created as Excel worksheets, so if you have Excel installed on your computer, they should open up just fine. Each link goes directly to the worksheet: simply save each one into a folder on your computer so you can find it later! If you don’t have Excel, no worries because you can download the free program Open Office, that allows you to create documents, PDFs, spreadsheets and more that are all fully compatible with Microsoft Office. And again, it’s free! If you are going to use Open Office, once the program is downloaded, you should be able to open the worksheets in one of two ways:

1. Click on each worksheet and it will open automatically in Open Office (you may need to “tell” it what program to use to do this) or
2. Open Open Office and click on the spreadsheet icon. Once that opens, go to the file menu in the upper left corner, click “open” and select which worksheet you want to use…and it should open automatically.

OK, worksheets open: here’s the second thing you will want to know. Each sheet has cells where you can input your own information, while the rest of the sheet you cannot edit. Sorry, but since I created the sheets, I didn’t want changes to them going all over cyberspace…but still having my name on them. Hope you understand. The important thing here though, is that the things you need to edit for your own use, you can.

The last thing to know is what you do with them once you are finished. Basically, if you have saved your edited version, then when you get ready to leave on your vacation, you can print out what you want to take with you. Even better, smartphones and blackberries make it easy to have an electronic version with you stored in your phone! Just send it to your phone, save it so you can pull it up when needed, and voila, your vacation details in the palm of your hand. I do love technology sometimes……

Now let’s take a look at each sheet.

ADR Information Sheet

First there is the ADR Information Sheet: On this sheet, the Column Headings and top row with examples of how to fill it out (in red) you cannot edit. The rest of the sheet you can. So as you plan your Advanced Dining Reservations, use this little sheet to have all the information for each ADR together, in one place. I have found this truly important to have, in case I need to doublecheck, or change an ADR. I also like to make sure that I have noted when the ADR was made and who I spoke to (in case there is a problem). This sheet will also help you keep track of Disney Dining Plan table service credits, and/or how much you need to budget to eat there, as well as if there is a credit card hold for the restaurant.

Vacation Itinerary

The Vacation Itinerary is a formal version of what I have used on every Disney vacation (or every vacation for that matter) that I have ever taken. (In it’s earliest forms, it was hand written in a small notebook that came with me everywhere on our vacation.) I really like to have all my details for each day, all in one place, so I can at a glance, know who/what/where/when/why we are doing anything. This includes budget: I have found the absolute best way to make sure we don’t go over budget on a vacation, is to know how much I have to spend each day, and on what. That’s how much we take with us, the rest stays back in the safe at the room.

So the Vacation Itinerary basically has one sheet per day. You start with your Arrival Day, which has your travel information, hotel reservations/location, as well as a section for estimated expenses for the day. The left hand column you cannot edit, everything under Information/Numbers and Notes you can.

Next come Vacation Days. I made a number of these so you can have one for each day (if you need more days, then just open it a second time). Here you can enter as much information for each day of your Disney vacation as you like. I know many people get involved with touring plans, etc. We have never been quite so formal: Basically I like to know park hours, what is most important for us to see (so we make sure we get to it), any shows or parades if it matters, as well as ADR information. Take the ADR info from the ADR Information Sheet and plug it in here so you have it http://theaffordablemouse.com/wp-admin/post-new.phpwith you. And again, an estimated budget for the day.

And then lastly is the Departure Day, which is fairly similar to Arrival Day.

Disney Vacation Budget Plan Sheet

The Disney World Vacation Budget Plan basically covers (hopefully!) just about anything you would conceivably spend money on. There are sections labeled “other” for things not listed. The Budget Plan covers Transportation, Accommodations, Tickets, Entertainment, Meals, and Miscellaneous expenses. For every category except Meals, you edit “Column D” by inputting your estimated expenses, and the spreadsheet will subtotal each section for you, and provide you with a total for that entire category:

In the Meals category, you will figure your cost per day (Column B) enter then number of days (Column C), and then Column D will give you the total. There is an area to compute this using the Dining Plan or paying by cash. Important Note: The Cost per adult/day or Cost per child/day for the Dining Plan will be changed to reflect the number of people. You will note the TOTAL amount per day for ALL adults and for ALL children.

At the very bottom of the sheet, the subtotals for each category will be totaled for a complete Disney vacation budget.

So there you have it. Hopefully this tutorial will help you to make the most of these Disney planning worksheets. If you have any questions, please ask in the comments, or send me an email at nancy@theaffordablemouse.com.

Happy planning!

Here are the main things that you told me you wanted help with, in descending order:

1. Disney Dining. There are many questions about Disney restaurants, cost of meals, what to budget for food, using the Dining Plan and even just needing more ideas for saving money on food. I agree: this can be an especially frustrating area of Disney planning, especially so because it is such a large part of any Disney vacation budget.
2. Planning spreadsheets. You are looking for ways to keep your planning organized, as well as tools that will help you budget. And a number of you are looking for something small and simple that keeps track of everything, which you can bring to the parks with you.
3. Accommodations. Another big expense on a Disney vacation, many of you want more in-depth information about your options.
4. What is the most affordable way for me? There are a number of you that want assistance trying to figure out the most affordable way to get to Disney World. There are so many options to choose from, you worry that you might not be picking the one that will save you the most money.

Well, your wish is my command. I am happy to help and am really looking forward to being able to provide you with the information you need to save money at Disney World. In fact, I can’t wait to get started.

However, I won’t be able to do it all at once! So, my plan is tackle each item, one at a time, in the following ways:

1. Disney World Dining information will be shared weekly in my Monday blog posts, starting next week. For at least the next couple of months, I will discuss a number of different aspects of saving money on your food. I recognize however, that blog posts won’t necessarily dig deep enough into all the details, so at the same time, I will be creating a Disney World Dining Guide. This Guide will use the posts as a base, but will be far more involved. Some of you won’t need this much detail, but for those of you that do, it will be available for you.
2. Planning spreadsheets are being created as we speak! Since I am a planner by nature and live by my spreadsheets, I will basically be formalizing something for you that I am already using. And I will happily make these available to you for FREE, once I am done…which will hopefully be by the end of July.
3. Accommodations will be discussed, starting in a few months, once I finish the dining. While many of you need help with where to stay, more of you need help with dining, so that is where I am starting.:)
4. What is the most affordable option? This one is kind of tough, because it is so individual! Everyone’s situation is different, so the right thing for one person is not necessarily the right thing for another. At the same time, I also recognize that it can be overwhelming and at times confusing to know the best way to plan for your family. And having someone to just point you in the right direction can be a huge help.

That was one of the reasons I designed the survey, so that I can be sure to be addressing YOUR needs, and answering YOUR questions. However, my worry is that I can’t write everything fast enough to help you in your Disney vacation planning, especially if you are visiting Disney World in the near future.

But….I have an idea, and I am wondering if you might be interested…

Would it be helpful to have someone to just talk to personally about your Disney vacation, to ask questions and get suggestions about the best way to save money at Disney World? One-on-one time to figure it all out?

If so, then let me know! I want to be able to help you out, so I am going to try something out to see if there is a need. If you want someone to personally help you with your planning, email me at nancy@theaffordablemouse.com and I’ll set up a 30 minute Disney vacation planning call with you. Just the two of us, to talk over your questions, and hopefully help you figure out the best way for you to plan an affordable Disney vacation. Kind of like a talking, personalized Disney vacation guidebook.

Now there is one thing: while I would love to be able to do this for free, unfortunately I just can’t.   However, the cost will be minimal, I promise. (After all, I want to help you *save money*!)  So if this is something you are interested in, let me know, and we can chat more.

(Please keep in mind that I am not a travel agent: this does not involve me booking anything for you, nor would I be selling you on any specific type of vacation. This is merely personal assistance in Disney vacation planning that I am offering, if you need it. We’ll talk about it, I’ll help you decide what is best for you, and then you’ll do the rest.)

This is just a trial for now. I’ll see what kind of interest there is, what additional help you need, and we’ll go from there.

In the meantime, watch for your FREE planning tools and spreadsheets in the near future, and the beginning of the Disney Dining posts coming next week!

Oh, and one more thing: let me know what you think, and if I am on the right track for what you need. Either leave a comment, post on Facebook, or feel free to send me an email. Thanks and as always….have a magical day!

One thing I do want to mention at the start is that not all of these things are free or even necessarily inexpensive. But I mention them because one or more may very well appeal to you or your family, and it may be worth a trade-off with something else instead. Planning an affordable Disney vacation is very much about choices: you choose what is most important to you and your family, and make up for it in other areas.

OK? Here we go then, my list of favorite things to do outside of the parks…

1. Downtown Disney: Can you imagine an entire area that is pretty much devoted to just eating and shopping? Disney sure has lol! This is a great way to spend an afternoon, evening, or even an entire day if you like. There are lots of great restaurants, many of which participate in the Disney Dining plan so that is nice. There are even more stores….and so this is my caveat to keep this affordable: go with the amount of money you are willing to spend…or willing for your kids to spend. Leave the credit cards back at your room. The enormous World of Disney store is my personal place to buy souvenirs, as they have most of the things you will find in the parks…plus a lot more. (Note that they don’t have EVERYTHING, so if you come across something in your travels that you *must* have, especially if it is unique, you should probably not assume it will be at World of Disney, and just get it when you see it instead.) Now there are a few things that are at Downtown Disney that are not shopping or eating related though. Which brings me to…
2. Disney Quest: think video games on Disney Imagineer-induced steroids. If you have teens…especially boys….they will love spending a day here. The admission here is less than a day at the parks, and depending on how you structured your Disney Magic Your Way tickets, you may have the option to visit here without paying extra. While it’s not my personal cup of tea, DH and DD loved it when they visited….although DH ended up with a headache at the end of the day, so if you are not fond of loud noises, then bring the Tylenol with you.
3. Did you know that miniature golf is an option at Disney World? In fact, you have two choices: Fantasia Gardens and  Winter Summerland. Cost for each is $12 per adult and $10 per child ages 3-9.
4. To cope with Florida’s heat, think water parks. If you are visiting during the summer months, you may very well want to take a day to visit Typhoon Lagoon or Blizzard Beach, Disney’s two fantastic…and very popular….water parks. Both are separate admission, unless you have the “Water Parks and More” option on your tickets. With slides, lazy rivers, and giant pools among other things, each park is guaranteed to cool you off in the most fun way possible. You should note though: the available chairs at each water park do get “taken” relatively early in the day, so if you want to go and just camp out in a chair while your family is on the go, plan to get there when they open.
5. Fishing and boating: Yup Disney has these too! With the lakes, lagoons, and canals that are in or near each of the parks and many of the resorts, you will find lots of options for spending time on the water if you like. Whether it is renting a small boat at one of the resorts, or reserving a fishing excursion on Bay Lake, if you want water fun, Disney has it. You can check this out for more information for information on speed boats, or this for information on fishing.
6. Rent a bike, four-wheel surrey, or carriage! Several resorts offer this option and some, like the Wilderness Lodge or Fort Wilderness, have the picturesque trails to go with them.  Learn more here.

There’s your quick overview of a few more ways to get the most out of your Disney visit. You can check out this page for the full list of all the “other things” Disney World has to offer. While I could easily write an in-depth post about each of these, (and I may at some point!) this will at least give you an idea of what else you can do to have fun at Disney World. Affordable Disney vacations are all about getting value and there are a number of ways that you can add value to your visit without adding significantly to your cost. The bottom line is this: you don’t have to go to the parks every day to have fun at Disney World!

Eating Breakfast in Your Room…
“oatmeal packets for breakfast, pb&j’s for lunch, and trail mix for snacks – saves TONS of $$$ (more for #wdw merchandise!)” – pixienancy on Twitter

“Eat breakfast in the room! Pop Tarts & Rice Krispie Treats work great! ” – BeOurGuestMike on Twitter

“As do Little Debbie donuts ” – bill_in_ma on Twitter

“We usually bring cereal & pop tarts & eat breakfast in our room each day (except last day then character bfst)” – mccato on Twitter

You can read the rest of the post and the many helpful affordable Disney vacation tips over at her blog.

But as I plan for the coming months, I have come to a realization: in order to be able to really do this well, I need your help…and I am hoping you will be willing to help!

I want to be able to provide the answers your questions. So I am looking for YOUR input to help me decide on what guides I prepare, what tools I find or create, and even what blog posts I write.

I have created a short survey that I would really, really love if you would take a few minutes to complete. It should just take you a minute or two. But doing so will help me provide you with what YOU NEED to save money at Disney World.

This is your chance to have a website, blog, and even planning guides created to answer YOUR needs.

So if you are willing to help (and haven’t already), simply sign up for my planning guide (see that arrow to the right?), and you will get my free guide as well as a link to the survey. You can also sign up right here.

Oh, one last thing. As a “thank you” for taking the time to fill out the survey, I am offering a little prize. Everyone who fills out the survey will be entered into a drawing to receive a $25 Disney gift card. So be sure to enter your email address, so that I can contact you if you are the winner!

Thank you so much for taking a few minutes out of your busy schedule to help me help you! I appreciate your time and I appreciate YOU!

And now, for today’s episode:

You know, one of the things I have struggled with my entire life is the conflict between my natural tendency to PLAN everything….and, well Life. As in, Life very rarely follows a plan. You think I would know that by now.

When last we spoke, I mentioned that Sunday, May 30 was my day to book our Disney vacation accommodations, since we would be using our Disney Vacation Club points and the earliest I could do it was 7 months out from our check-in date. I also mentioned that we were going to be driving home from western PA at 9 a.m. that morning, when the DVC phones opened, so I was hoping that I would have good reception in the mountains when it was time to call.

Well, the good news is that phone reception was not a problem. The reason for this is because I was not in the mountains. In fact, I was not anywhere near western PA at 9 a.m. on Sunday, May 30. I never went to PA with DH at all.

Like I said, Life has a way of doing its thing, in spite of my plans. And Life presented us with a sick dog last week. And a sick dog at home meant someone needed to be with said sick dog at home…which meant me. OK, no problem, I could still call DVC at 9 a.m. on Sunday, May 30. And, I could even go to church Sunday morning too, which was a good thing. Because it doesn’t hurt to have the Lord on your side when booking your Disney accommodations.

The only teensy problem with this plan is that our church services start at 9:15. OK, no problem, so I’d call DVC to book first, and then run into church when I was done….because I DO have my priorities. And the Lord would understand.

So I left early for church, and arrived just at 9 a.m., so that I could call DVC from the comfort of my car, when the lines opened. (I’m sure the rest of the congregation who passed me in my car on the phone with DVC thought I was doing some Very Important Business if I was on the phone in the car before church…which of course I was.)

At the stroke of 9 a.m. I was on the phone with DVC, and explained that I was looking for four nights, in a 2 bedroom, starting Thursday, Dec. 30. Wherever they had room. (In the Prologue, I noted that “Given a choice though, we are going to request Animal Kingdom Lodge or Boardwalk Villas…but I know from experience, I’ll need to have an open mind, and that’s ok too.”) So that’s where we started.

I found out that neither of those two options were available, no big surprise actually. Old Key West and Saratoga Springs were the two places available, and since we just stayed at Saratoga Springs last October, I opted for Old Key West: nowhere close to my first choices, but I was frankly grateful that anything was available.  While on the phone with DVC, I then asked to be put on the Waitlist for both Animal Kingdom Lodge and Boardwalk Villas. And I also asked about the possibility of doing a “split stay” where you stay in more than one resort, the thought being that starting with Jan. 1 we would have more options as people start to head home once New Years is over…and so could perhaps get in one of the resorts that we REALLY wanted, at least for a couple of nights. The very nice castmember said we could do that…but I would have to wait until June 1 (7 months out again) to request a different stay for the 2nd two nights.

Right. Forgot about that. OK, well that gave me a couple of days to now discuss the situation with DH and DD to see if they wanted me to try for a split stay. Feeling pretty pleased with myself for accomplishing what I did, I then went to church and thanked the Lord for there being any 2 bedrooms available at all for our vacation, and to pray for our Waitlist to come through. (Please…..I AM kidding here. Sort of.)

So DH arrived home from PA  later that afternoon, and I very happily described for him and DD my conversation with the nice castmember at DVC, explained our options, told them what I had booked, our Waitlist, and asked if they wanted me to try for a different place starting on Jan. 1.

DH said no, he didn’t really want to change resorts.

DD said she would love to change resorts.

Thanks guys for the help here.

So we talked and discussed and weighed the pros and cons, and finally agreed that I would give it shot for a different resort on Jan. 1. Maybe try Boardwalk again, maybe Wilderness Lodge.

Cool. I LOVE Wilderness Lodge at Christmas time so that would be worth it to me to switch.

And THEN, DH let me know that he was not too thrilled with Animal Kingdom Lodge and really did not want to stay there AT ALL, and did not understand why I had Waitlisted there and that it is probably the last place he wanted to stay.

Really? Wow. So did not know that. And yes we talk. Apparently not often enough it would seem.

OK then. Tuesday morning June 1, back on the phone I went with DVC to try again.

Availability for two nights starting January 1?  How about Wilderness Lodge said the new nice castmember at DVC? You Betcha! said I.  Love the location for Boardwalk, but Wilderness Lodge at Christmas is tops in my book.

And happily, DH and DD concur. (DD’s friend doesn’t get a vote here. Sorry. )

So despite my plans that changed not once but several times, we’re all good now. We will be staying at Old Key West for our first two nights (unless our Waitlist for Boardwalk Villas comes through for the first two nights…which I’m not holding my breath for.) Then we will move to Wilderness Lodge for the second two nights. And we are no longer Waitlisted for Animal Kingdom Lodge so DH is happy.

Even the dog is better so it’s been a good week all the way around.

What’s Next?

I am scheduled to book our ADRs on July 3 (but maybe doing it a few days earlier). So in advance of that, there is a lot of discussion going on right now about where we want to eat, and when, and just a tad little negotiating and bargaining as well.

My daughter even has made a spreadsheet.

I have taught her well, don’t you think?

Stay tuned!

Want to come along for the planning ride and see how I do it and what our experiences are like? Then follow along for my new series Travel Tuesday Tales, where I will periodically update you on the progress of our vacation planning. If you are new to planning a Disney vacation, it will give you the chance to see how I go about it. And if you are a Disney veteran, then you may enjoy living a Disney vacation vicariously through someone else….at least I know I sure do lol!

OK, so this is where we are at the moment.

Who: Myself, DH, DD and friend.

When: December 30 to January 3. Yup, we’re gonna be there for New Year’s Eve! We have done this a few times, and if you want to get some general thoughts on what we will be expecting, you can read this post, as well as a recent blog post I did over at Chip and Co. While we would love to be able to experience Christmas at Disney during a less busy time of year, with DD’s college schedule it is not possible at the moment. We really missed being at Disney over the Christmas season the past several years, so this year, we’re going back again.

Where: That’s the big one right now. We have been Disney Vacation Club owners for a few years now, so will be taking advantage of our points to stay in a DVC 2 bedroom, to accommodate everyone comfortably. Of course, as with everything else this time of year, points don’t go nearly as far as they do at other times of the year…plus we’ll be there over the weekend which cost more points than the rest of the week as well. So it’s a trade-off: more points per day means fewer days. It’s ok, we don’t mind.

Now, at this moment, we don’t know where we’ll be staying because we can’t book until 7 months prior to when we arrive. And I know that since Christmas week is the single busiest week of the year, I’ll happily book whatever is available. Given a choice though, we are going to request Animal Kingdom Lodge or Boardwalk Villas…but I know from experience, I’ll need to have an open mind, and that’s ok too.

What’s Next: My first opportunity to book our stay is this Sunday. Although we’re visiting DH’s family in western PA this weekend, traveling home through a few pesky mountains on Sunday morning will surely not prevent me from being on the phone with DVC Member Services when they open at 9 a.m.! So, as long as DH can find a place where reception is good, we’ll be fine.

Once I know where we’ll be staying, we’ll start finalizing those Advanced Dining Reservations, because those will be booked at the end of June!

Stay tuned for the next installment. Have a magical day!

Step by Step Guide to Planning Affordable Disney Vacations

The main reason I started The Affordable Mouse was to share ways to make Disney affordable…to help folks make a magical vacation for their family possible. This Guide is meant to help you do just that.

My Step by Step Guide is perfect for anyone who is trying to plan their first visit to Walt Disney World….or who wants to know what steps they need to take in order to have an affordable Disney vacation. Basically, I take you by the hand and walk through everything you need to think about, from the very beginning…figuring out when to go….to after you get back and are planning your next Disney trip!

Think this will be a help to you? Sign up to receive Planning Affordable Disney Vacations Step by Step right here. Remember, it’s FREE….from me to you, as a Thank You for being a friend of The Affordable Mouse.

Have a magical day!

Anyone who visits my home knows within the first 90 seconds that I am picture obsessed. We have photos everywhere….and a significant majority chronicle our Disney vacations. (So that would probably be the second thing that a visitor to my house would learn quickly….that I am Disney obsessed too.   )

So if you are like me, and love the idea of having your Disney photos be a big part of your souvenirs, then read on for some tips on how to keep those photo memories affordable.

Basically, there are 3 types of photos you will probably be involved with at Disney World: the ones you take, the ones the Photopass photographers take, and the ones that are taken when you go on certain rides.

Tips for Taking Your Own Pictures Affordably

Let’s start with your own pictures. Most people arrive at Disney World, especially on their first visit, with the plan to take lots of pictures. And if you are the way we were on our first trip, we did just that….hundreds in fact. Taking your own pictures is very affordable….provided you do a little planning. The single most important thing you can do here is to be sure to have enough storage chips, and/or a way to download your pictures if you use up your camera’s memory…which you will. And the second thing is to make sure you have extra batteries or rechargeable batteries and a battery charger….and then remember to use the battery charger!

(Trust me on all of these, because I speak from experience. I once missed a picture of my daughter being invited to join the Tapestry of Nations parade by one of the castmembers….because my camera battery chose to die right then and there.)

The thing is, if you want to keep your costs down, you do not want to buy these items at Disney World…because they are a lot more expensive there than at home.

And for making special photo memories, watch for the “Kodak spots” throughout the parks. These are places that are set up for the perfect picture background: be sure to use them!

Use Photopass for Great Pictures

Now let’s talk about the Photopass photographers. These are the Disney photographers that are around all the parks, ready and waiting to take your picture. They are wonderful folks who specialize in preserving those Disney memories. There is no charge for having your picture taken by a Photopass photographer: you don’t pay until you order prints or a CD with all of your pictures on them. The friendly Photopass folks will also typically be at character appearances, and some restaurants and resorts as well.

I recommend using Photopass as much as possible, because these professionals will take great pictures for you! When you go to the Photopass website later, where you will input your Photopass card number, you will see all of your pictures…and that there are all kinds of great souvenirs that you can have made with your pictures. Just make sure you don’t get carried away with ordering!

It is so nice to have these special pictures done because they become the “formal” pictures I have framed… plus they usually are the only ones with me in them, because I am busy taking all the others.

Now keep in mind, if you see a great photo opportunity (especially if you are seeing a character) and you want a family photo with everyone, but you DON’T want a Photopass picture…simply give your camera to the photographer, and they will happily take your picture with your camera. No cost there to you at all!

Be Sure to Smile Going Down Splash Mountain

As to ride pictures? These will be taken on most of the “thrill” rides and are always fun to see afterwards. We have gotten a few over the years, but be forewarned…they are not cheap. However, it is kind of fun to see what you look like going down Splash Mountain…so it just might be worth it to you to splurge a little to preserve THAT memory!

Can We Afford to Go to Disney World.. Again..and Again?

It happened again the other day. I heard someone say: “I would love to go on a Disney World vacation, but it’s just too expensive.”

I have lost count how many times I have heard this statement, and I always feel kind of bad when I do, because I think that’s what most people think, and it prevents folks from even considering a trip to Disney World because they think they can’t afford it. The thing is a Disney vacation can actually be very affordable. There are all kinds of ways to save money. It’s really all about how you plan……Read the rest here…

Thanks for visiting me at Chip and Co.! Don’t worry, I’ll still be here as well! Have a magical day!